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Scheduled Maintenance Dec 3rd 2017

Attention Users

Maintenance Scheduled Down-Time

 

On Dec3rd, 2017 starting at 7:00 PM and lasting up to 12:00 AM (midnight EST) Ontario One Call will be performing maintenance on its information technology systems.

During this time we will only accept emergency locate requests via telephone and dispatch via a manual process.

Call 1-800-400-2255

The following services will not be available during the maintenance window.

– Web Portal

– Contractor Bridge

360 feedback (TCP/IP and Webservice)

– Corporate Website

– Maps on the web

– Subscriptions on the web

Regards,

Ontario One Call

New Change – Suspended Web Ticket Communication

Attention System Users

 

Effective December 4, 2017, Ontario One Call will be sending out emails regarding tickets created on the Web by excavators, whenever there is a need to alter or confirm any of the information.

Please read the following bulletin carefully for important information.

Training will be provided in November, so stay tuned for training registration emails!

 

Why are we changing?

Currently, a change can only occur on a ticket if an Ontario One Call Agent is able to reach the excavator by phone and have a verbal confirmation of the changes to be made.  If the excavator is not reachable within 3 business days by phone, tickets are removed from the system and have to be re-created at a later time by the excavator.

The goal of this change is to;

  • Decrease excavators’ wait times for the processing of a suspended ticket by Ontario One Call
  • Remove the potential for duplicating work
  • Provide the excavator more flexibility to alter the information on their ticket

 

What is changing?

Currently, Ontario One Call will phone an excavator if there is an issue with a ticket submitted through the Web Portal.

Beginning December 4th, 2017, Ontario One Call agents will send out an email explaining the issue, with a link directly to the ticket in the body of the email. The excavator will be able to make changes to their ticket with a click, at any time of the day.

Please note that any tickets that are not corrected within 3 business days from the time the email is sent, will be voided.  If the excavator has any questions about the email, a phone number will be provided within the body of the email.

 

 

What will the email look like?

The email will be in a standard format, with the ticket number, and a link directly to the web portal. It will note the reason why the ticket was not able to be processed.

 

How do I make sure I get these emails?

Provide a valid and regularly checked email address with your locate request.

If you don’t receive a confirmation or a web clarification request from the web portal after 24 hours please contact Ontario One Call at 1-800-400-2255 to validate your email address.

Ensure you have whitelisted or added solutions@on1call.com and donotreply@on1call.com to your safe senders list and check your junk mail folder if you haven’t received an email from Ontario One Call.

 

Regards,

Ontario One Call

New Changes – Confirmation form for Excavators

Attention System Users

New Changes – Confirmation form for Excavators

 

Effective December 4, 2017, Ontario One Call will be changing the look of the confirmation form sent to excavators by email.

Please read the following bulletin carefully for important information.

 

Why are we changing?

The current method of sending ticket information to excavators can be challenging to read and Ontario One Call is working toward a more improved method of sending out documentation.

 

What is changing?

The emails will now be received in HTML format with images attached in the body of the email.

Images include statellite/aerial imagery from Ontario One Call, as well as sketches directly from the excavator.

 

What will the email look like?

The email will be in HTML format, and will include all of the information submitted by the excavator, including their map selection over Ontario One Call’s aerial image, and any additional sketches they may have provided:

Below is a partial sample of the new look of the confirmation form:

 

 

How do I make sure I get these emails?

Provide a valid email address with locate your request, if you don’t receive a confirmation after 24 hours please contact Ontario One Call at 1-800-400-2255 to validate your email address.

Ensure you have whitelisted or added solutions@on1call.com to your safe senders list and check your junk mail folder if you haven’t received an email from Ontario One Call.

 

Regards,

Ontario One Call

New Changes – 360 Feedback Statuses and Notes

Attention System Users

New Changes 360 Feedback Statuses and Notes

 

Effective December 4, 2017 Ontario One Call will be releasing visibility of 360 feedback notes for excavators on the web.

Please read the following bulletin carefully for important information.

 

What is changing?

Note visibility in 360 Feedback:

Ontario One Call’s 360 Feedback tool will now make notes submitted by infrastructure owners (or their locators) in regards to a specific locate request visible to the excavator.

Some reasons when notes may be provided include*;

  1. A locator needs more information regarding the dig location;
  2. A site meet is required;
  3. The ticket information is not complete, from the requestor

 

*This list is not exhaustive and are examples only.

 

360 Status Changes

Ontario One Call will be adding additional status options for members to use to help better identify their actions on a ticket. Note: New statuses are not mandatory at this time, and will be included along with the old statuses for an undefined period of time during the transition.

The statuses will include;

  • Notification sent (default status, indicates that the member was notified of a locate request).
  • Requestor to provide more info (indicates that the contractor must contact the member).
  • Sent to locator (lets the member indicate that they dispatched the locate request).
  • Cleared (lets the member indicate that no locate is necessary before work can begin).
  • Contact member (allows the member indicate that they want to be contacted).
  • Cleared by lookup center (lets the lookup center, on behalf of the member, indicate that no locate is necessary before work can begin).
  • Completed (replaces Marked/Completed, indicates that the locate is completed).
  • Not completed (replaces Not Completed/Needs more info, indicates that the locate is not completed).
  • Renegotiated (indicates that the contractor and locator renegotiated the work date).

 

Please note: Members using TCP/IP will need to change to our Web Service in order to be able to use the new statuses.  To obtain more information please, contact us at memberservices@on1call.com

 

How will this affect me?

Excavators, this tool already allows you to see the status of your ticket per Member notified, the notes field will allow you to see whether the Member or Locator made additional comments regarding your locate request based on that ticket status.

Members, any notes made in the 360 feedback status may be visible to the excavator should you wish to add clarity to a ticket status. However, this system does not remove your responsibility of contacting the excavator directly if there is an issue with a locate request

 

How will this feature be displayed?

Note visibility in 360 Feedback – notes from Members or their Locators can be found in the status portion of Ontario One Call’s web portal. When checking the ticket status of a particular request, the information will be displayed for the excavator when you hover over the icon noted below.

 

Regards,

Ontario One Call

Changes on December 4th Register for training now!

Attention System Users

Training available – Web Ticket tips and upcoming changes

 

Effective December 4, 2017, Ontario One Call will be implementing a new internal system process for the way in which notification is generated.

Click here to watch a video on our upcoming changes!

 

Improve your ticket submitting skills!

Excavators, join our training webinars to learn how to process tickets on the web and find out how the new mapping tools work.

Web ticket tools:

Ontario One Call added the following tools to the web-ticket creation process.  These changes will aid in the finding of a specific location by the excavator.  These additional tools will also assist locators in identifying the requestor’s dig location.

  1. Civic Pin Drop
  2. Measuring tool
  3. Refresh Map Tool
  4. Multiple selection display tool

 

Upcoming change:

Ontario One Call is making a change to the notification system with the participation of our Members and the Excavators, in order to create an opportunity to achieve the following goals over time.

The goal of this change is to;

  • Obtain more accurate information about the dig location;
  • Accurately reduce the number of the owners of infrastructure notified on a locate request, by decreasing the notification area through the map selection
  • Reduce the waiting time for the completion of locates

 

Training Registration:

Ontario One Call will be holding training sessions as follows;

 

Web Ticket Creation Training for Excavators:

https://attendee.gotowebinar.com/rt/4723549618326603010

 

Regards,

Ontario One Call

Notice of Special Members Meeting – December 21, 2017

DATE:              Thursday, December 21, 2017

TIME:               12:00pm – 12:30pm

LOCATION:      Via Teleconference

 

NOTICE: Notice is hereby given that a Special Meeting of the Members of Ontario One Call (the “Corporation”) shall be held at the date and time above for the following purpose:

1)     To pass a special resolution approving and confirming a fee schedule change for all Members as of January 1, 2018.

Members will be asked to approve the replacement the current per notification fee structure with an assessment based model and, furthermore, approve a freeze in members’ overall notification payments to Ontario One Call for 2018.  

 

MEETING MATERIALS: Meeting materials can be obtained online at www.on1call.com or requested via email to cofficer@on1call.com, from November 7, 2017.

 TELECONFERENCE: Any interested member may attend and participate by telephone via a toll-free teleconference line. Please dial: 1-866-261-6767 and enter passcode 5989559#

PROXY: Members eligible to vote shall be entitled to vote by proxy.  A proxy form is attached to this announcement.

If you wish to RSVP or require more information with regard to the procedures for attending the meeting, please contact Cory Officer at cofficer@on1call.com.

 

Click the below links to view the associated documents.

Notice and Proxy Form

2018 Fee Schedule Change – Explanatory Note

2018 Fee Schedule Proposal

2018 Agenda of Special Meeting

 

 

 

Contractor Phone Queue Migration 2018

Effective March 1, 2018, Ontario One Call will be migrating the single and multiple request phone queues for locate requests made by professional Contractors/Excavators to the web.

Please read the following bulletin carefully for important information.

 

What is changing?

Phone queue migration for Contractors:

Ontario One Call will be removing the ability for professional Contractors/Excavators to create their standard locate requests by phone.

Today, by phoning 1-800-400-2255, a professional Contractor can select the ‘Contractor queue’ and select between a single or multiple request queue to process locate requests. Effective March 1, 2018 these queues will no longer be available.

 

Why are we changing?

Since the web ticket was introduced in 2014, professional contractors and excavators use the online service for 80% of their standard ticket requests.

For them, it provides an easy online tool for ticket entry, and for members it provides more accurate information than a telephone submission.  In the coming months, we are introducing a new feature to the web ticket called “map selection notification.”  This will make identifying your excavation area as simple as drawing a box on a Google map.

This creates a much more intuitive experience when entering a request, and also reduces over-notification of members who have no infrastructure in the identified area.  However, this tool is not something that can be effectively used through a telephone request, therefore, we have to move contactor and excavator requests online so everyone can benefit from this change.

 

The benefits of this change include;

  • Improved accuracy through drawing on a satellite image;
  • Better control for the excavator over the locate request process;
    • Ease of creating requests quickly and efficiently;
    • Greater visibility into the status of the locate through web portal functions.

 

How will this affect me?

For Contractors/Excavators submitting standard locate requests by phone, it will be mandatory to use the online method of locate submission beginning March 1, 2018.

 

What doesn’t change?

The following submission types will remain the same;

Legitimate emergency and priority requests will continue to be processed by phone at 1-800-400-2255 for all requestors.

 

How can I prepare for this change?

Ontario One Call is dedicated in supporting you through this transition.

We know that people have different comfort levels with technology, and for many people this will be a change in how they do this part of their job.

That’s why we’re giving plenty of advance notice and making sure everyone has opportunities to adapt to the new requirements.

You can begin using the Web Portal today;

https://www.on1call.com/webportalnewuser/

 

Familiarize yourself with this process over the next few months by doing the following:

  • Keep your eyes open for Ontario One Call’s training sessions on the processing of locate requests though Ontario One Call’s Web Portal.

 

  • Register for a training session by clicking the following link:

https://attendee.gotowebinar.com/rt/4723549618326603010

 

 

  • Contact solutions@on1call.com to better understand how to process locate requests through Ontario One Call’s Web Portal. Support will be available for excavators throughout the coming months and after March 1, 2018 to ensure ease of transition.

 

 

 

 

 

Maintenance Scheduled Down-Time

Attention Users

Maintenance Scheduled Down-Time

 

On June 1st, 2017 starting at 6:00 PM and lasting up to 12:00 AM (midnight EST) Ontario One Call will be performing maintenance on its information technology systems.

During this time we will only accept emergency locate requests via telephone and dispatch via a manual process.

Call 1-800-400-2255

The following services will not be available during the maintenance window.

– Web Portal

– Contractor Bridge

360 feedback (TCP/IP and Webservice)

– Corporate Website

– Maps on the web

– Subscriptions on the web

Regards,

Ontario One Call